The way that people work has changed immeasurably over the past decade, thanks in large part to the emergence of technology such as cloud computing.
It means that employees are increasingly able to work remotely and are no longer limited to the office. Even though they may be miles away, they’re always connected.
Staying in touch on the move
Employees no longer expect to have to come into the office to send emails, print documents and write proposals. The advent of mobile hardware, whether that is a laptop, phone or tablet device, means staff can work no matter where they are.
Problems arise when businesses don’t keep pace with the latest technology. A solid IT infrastructure should make people’s jobs both quicker and easier, and ultimately put a company ahead of the competition.
Companies need to decide what technology their employees need
Businesses need to consider how their employees work and what kind of technology will fit their needs. Sales people, for instance, are likely to need mobile devices to access emails while they’re on the move. They may be doing sales pitches, attending meetings and going to trade fairs, and in any one of these scenarios they need to be remotely connected to the office.
Clients will often want print-outs of presentations and this is where cloud printing comes into its own.
A file is sent securely over the web and as long as the printer the document is being sent to is connected to the cloud, it’s as easy as selecting file/print. It really is simple; as long as you have an internet connection, you can print.
In another scenario, there may be employees who will need to take hard-copy documents to a meeting. Rather than waiting to get into the office, they can be printed on the commute into work from a mobile device to the office printer, ready to pick up on arrival.
Printing from phones
There are plenty of scenarios where employees will want to print from their phone. If a member of staff is in the car and remembers that they need some documents printed out for a meeting, for example. As long as the device they’re printing to is e-print enabled, it’s simply a case of downloading an app to allow printing from their mobile.
Marketing departments can make use of digital printers which will allow them to produce high-quality artwork for flyers, posters, direct-mail pieces, case studies and brochures.
It makes sense to bring digital printing capabilities in-house as in the long-run it is much cheaper to produce artwork from the office, rather than relying on a third-party company. It also means there’s no waiting around and if it doesn’t look right first time, it can be amended and re-printed immediately.
Artwork often has to be produced to tight timescales and missing a mail-out deadline because the company used for printing didn’t deliver can be immensely frustrating, not to mention costly. If a company has all the technology in-house, the only stress is getting the finished product to the post office on time.
So, there really are print solutions for all scenarios and to match every department’s needs. Getting this part of the business right can make a really big difference to the big picture.
Companies such as Kyocera that produce document solutions are worth taking a look at as they may be able to provide a complete printing solution.